 |
||||||||||||||||||||||||||||
|
|
|
|
|
|
|
 |
|||||
|
GENERAL INFORMATION Flexibility in our banquet space, coupled with our experienced service staff, offers the ability to handle a gala theme party for 1,200 or an intimate board meeting for 10. The enclosed menus are ideas and guidelines from which to choose; however, we will be more than happy to customize any menu that would better suit your needs. We require your menu selections a minimum of four (4) weeks prior to your event. To guarantee the success of your function at the College Station Hilton Hotel, we feel the following information will prove beneficial: It is required that the Catering and Convention Services Departments receive a guaranteed number of attendees three (3) business days prior to your function(s) to ensure its proper accommodations. This guarantee is final and the charges will be accordingly. The hotel will prepare to serve (5%) five percent over your guarantee. If a guarantee is not submitted, we will use the last known expected attendance count as your guarantee. Should your guarantee fall below 30 guests, an additional setup charge of $75.00 will be included in the final bill. Food and beverage prices are subject to change with market fluctuations; therefore, menu prices may also be affected. Published prices are subject to change until the time a contract has been signed. State and local taxes are added to each bill unless the appropriate tax-exempt form is on file with the hotel prior to the function. Also, a service charge of 18% will be added to all food and beverage charges. All audio/visual equipment is contracted through an independent company. McVideo is our recommended in-house agency and can be contracted through your Catering/Convention Services Managers. For your safety and convenience, the hotel will supply all food and beverages served in the hotel. Food and beverage may not be removed from the hotel. A release of liability and proof of insurance will be required for all exceptions. Due to Texas Alcoholic Beverage Laws, all alcoholic beverages must be purchased from the hotel. Our Catering and Conventions Services staff will be happy to assist you in floral arrangements, entertainment, theme decor, or any other details that will help create that special atmosphere for your event. Approval from the hotel’s management is necessary before affixing anything to walls, floors or ceilings. Confetti, glitter and rice may not be thrown or used as decorations within hotel premises. A minimum of $250.00 will be charged to the function sponsor for any damage or soiling of hotel facilities. Please note: Function rooms are assigned according to anticipated attendance; therefore, rooms may be reassigned in order to best accommodate your final guarantee of attendance, as well as other events in the hotel. The hotel will, unless otherwise instructed, post your daily program on the daily events schedules located in various areas in the hotel. Other signs or banners may not be placed in public areas without permission of the hotel. All signs in public areas must be professionally printed. The hotel can direct bill accounts only over $500 per event. New accounts needing to establish a credit file with our Credit Department can do so in a minimum of 21 days prior to their function. Otherwise, payment is required within a minimum of three (3) business days prior to the function if no Direct Billing is established. The hotel may require an advance deposit to confirm your event. The hotel does not assume responsibility for any loss of material, equipment, or personal belongings left in the hotel prior to or after any event. The hotel DOES NOT ACCEPT SHIPMENTS. ALL SHIPMENTS are handled through Mail Boxes Etc. @ phone (979)764-6107 or fax (979) 696-7246. To ensure the safety of you, the hotel, and other guests, the hotel may request the use of security for any event at the expense of the sponsor. The hotel can arrange for a bona fide peace officer. A Cancellation Fee equal to ½ of the expected revenue will be charged if notice is received less than 90 days prior to event. Engineering Services or any special assistance must be provided to the catering representative ten (10) days in advance and additional charges may be assessed. The client hereby acknowledges compliance of all conditions listed above. Client Signature: ________________________________________________ Date: _____________ |
|||||
|
Hilton Hotel and Conference Center College Station |
|||||
|
© 2007 Media Magic |
|||||