Make a Deal

Hotel Meeting Facilities:

Ground Floor Meeting Rooms
Second Floor Meeting Rooms


	Credit Card Authorization


	Direct Bill Application


	Lets Make a Deal

Each month we have an inventory of unsold rooms. We are making extraordinary deals for these rooms!

It is as easy as 1-2-3

Just print out this page then fill our the Response Form and Agenda Form if applicable. You tell us the rate you want, number of rooms you need and meeting space you require, etc!
We will return the Response and Agenda forms with our countersignature as a binding contract or our reason for declination (i.e. no availability).
Fax form to (409)260-1931)
Your meeting is booked.

Company Name:		Group Name:
Contact Name:		Title:
Phone Number:		Fax Number:
Address:		Arrival Date:
City/State/Zip		Departure Date:
E-mail Address:

	Rate	Mon	Tue	Wed	Thu	Fri	Sat	Sun
Single
Double
Triple
Quad
1 Br Ste
2 Br Ste
Parlor
Total

Check-in 3:00PM

Check-out 12 Noon

Cut-off 14 days prior to arrival

	Individual	Master
Room & Tax
Incidentals
Catering
Guarantee


	Reservations Made By:

Room List		Individual
Housing Bureau


	By guaranteeing rooms, company agrees to be responsible for “No Shows” and will pay first night’s room and tax. Individuals making their own reservation must guarantee their room at time of booking. Individual Reservation Cancellation Policy: To avoid being charged first night’s room and tax, hotel must receive written notice of cancellation 72 hours in advance.

Meeting Space

Yes

Attrition - (due 10 days prior to arrival)
(Average rate x rooms release x % = Attrition fee)

271 - 265 days -- 25% of reduced room revenue
180 - 270 days -- 50% of reduced room revenue
91 - 179 days -- 75% of reduced room revenue
Less than 90 days -- 100% of reduced revenue


	History


	if Yes please fill out the Agenda Form below

		Group Cancellation % x single rate = cancellation fee 180 - 90 days -- 75% Less than 90 days -- 100%

Month/Year	City	Hotel	# Room Nights


	For office use only: Form of payment a) __________ Direct Billing (if approved) or b) __________ Deposit Due __________

Authorized Customer Signature	Date	Sales Manager	Date


	AGENDA FORM

Day/Date	Start Time	End Time	Function (circle one)	# of People	Set-up
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food
			Meeting or Food

Room Rental Fee $_______

Meeting Room Rental is charged based on the amount of meeting space utilized in relation to the quantity of sleeping rooms consumed.

For Office Use Only
Square Footage Group Utilizes: ______
Square Footage Group Entitled: _____
Meeting Room Rental Fee: $_____

Authorized Customer Signature	Date	Sales Manager	Date

Group Name


	Hilton Hotel and Conference Center Director of Sales 801 University Drive East College Station, TX. 77840